What if I’m having an issue submitting my W9?

What to do if your tax information is showing as invalid or is voided.

Below are possible reasons why your tax information was flagged as inaccurate or out of date:

  • Missing TIN or TIN not 9-digit numeric
  • TIN entered is not currently issued
  • TIN and Name combination does not match IRS records
  • Invalid TIN Matching request

When completing your W9 tax form, make sure the "Name" line includes the legal name for which you’ll be filing a federal tax return. The federal tax classification and taxpayer ID number should be associated with the legal name on the "Name" line.

If you’re a single member Limited Liability Company (LLC) that is a disregarded entity, then the “Name” line on your W9 needs to be that of the owner of the LLC (who would file a federal tax return), and not the LLC business name. The tax classification and taxpayer ID number for the owner of a single member LLC that’s a disregarded entity could be one of three options:

  • The owner is an individual/sole proprietor. In this case, please choose individual/sole proprietor as the tax classification and enter a SSN.
  • The owner is a corporation or partnership. Please choose corporation or partnership as the tax classification and enter an EIN.
  • The owner is a regarded LLC company (i.e., partnership, C corporation or S corporation). Please choose LLC as the tax classification and enter an EIN.

Select the appropriate combination for your situation and submit your tax information. If you have additional questions, reach out to your tax adviser or the Internal Revenue Service (IRS).

Please note that Songtrust is not authorized to offer tax advice and suggests consulting a tax professional about your country’s procedures relating to your publishing income and to answer any of your personal tax questions.


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